Maintenance Admin Coordinator
Company: Indigo Real Estate Services
Location: Bellingham
Posted on: April 15, 2024
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Job Description:
Indigo Real Estate Services is looking for a versatile,
take-charge assistant who can get things done. As a Maintenance HUB
Admin, you play a crucial role in ensuring the smooth and efficient
operation of our maintenance department. You will be the central
point of contact for maintenance requests, schedule coordination,
and administrative support. Your attention to detail and
organizational skills will contribute to the overall success of our
maintenance team.
Job Functions:
Maintenance Request Management : Receive, log, and prioritize
maintenance requests from residents or staff. Ensure requests are
routed to the appropriate maintenance personnel promptly.
Scheduling : Efficiently schedule maintenance appointments,
inspections, and repairs. Coordinate with residents and maintenance
staff to minimize disruptions while meeting service level
agreements.
Documentation : Maintain accurate records of maintenance
activities, work orders, and service histories. Keep digital and
physical files organized and accessible.
Communication : Serve as a liaison between residents and
maintenance personnel, providing updates on the status of
maintenance requests and scheduling arrangements.
Inventory Management : Assist in maintaining inventory levels for
maintenance supplies and equipment. Place orders as needed and
track inventory expenditures.
Administrative Support : Provide administrative assistance to the
maintenance department, including data entry, report generation,
and documentation preparation.
Compliance : Ensure compliance with safety regulations and maintain
records of safety training and certifications for maintenance
personnel.
Customer Service : Deliver excellent customer service by addressing
resident inquiries, resolving issues, and maintaining a positive
and professional demeanor.
Qualifications :
High school diploma or equivalent; additional education or
certifications in administration/maintenance or a related field is
a plus.
Previous administrative or coordination experience, preferably in a
maintenance or property management setting.
Strong organizational skills with the ability to prioritize tasks
and manage time effectively.
Proficiency in computer applications, including MS Office Suite.
Experience with property management software is a bonus.
Excellent communication skills, both written and verbal.
Must be able to work at all levels in the organization.
Detail-oriented with a focus on accuracy in record-keeping and
documentation.
Ability to work in a fast-paced environment, adapt to changing
priorities, and handle multiple tasks simultaneously.
Customer-centric mindset with a commitment to delivering
exceptional service to residents and team members.
Knowledge of maintenance and repair terminology and processes is
advantageous but not mandatory.
Employment Benefits
Indigo offers a positive, team-oriented work environment,
competitive salary, performance incentives, and a full benefits
package for full-time employment upon meeting eligibility
requirements.
$$22 per hour
Medical/Dental/Vision
Medical Flex-spend Account.
Life Insurance
401(k) Retirement Savings plan with Employer match
Vacation Time
Sick & Safe Leave
Numerous, additional employee resource programs
Indigo is committed to the full inclusion of all qualified
individuals. As part of this commitment, Indigo will ensure that
persons with disabilities are provided reasonable accommodations.
If reasonable accommodation is needed to participate in the job
application or interview process, to perform essential job
functions, and/or to receive other benefits and privileges of
employment, please contact Shannon Steinbeigle, SHRM-CP, HR Manager
at shannons@indigorealestate.com or Tiffany Kahn, AVP of Client
Relations, tiffany.kahn@vensure.com .
Indigo Real Estate is a WA Best Workplaces Winner
Indigo is committed to the full inclusion of all qualified
individuals. As part of this commitment, Indigo will ensure that
persons with disabilities are provided reasonable accommodations.
If reasonable accommodation is needed to participate in the job
application or interview process, to perform essential job
functions, and/or to receive other benefits and privileges of
employment, please contact Shannon Steinbeigle, SHRM-CP, HR Manager
at shannons@indigorealestate.com or Tiffany Kahn, HR and Benefits
Manager at tiffany@rminc.com.
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Keywords: Indigo Real Estate Services, Bellingham , Maintenance Admin Coordinator, Administration, Clerical , Bellingham, Washington
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