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Admin Coordinator

Company: Chemtrade
Location: Anacortes
Posted on: May 31, 2021

Job Description:

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Scope of the Position


The role of Administrative Coordinator exists to support and enhance the productivity of the site leadership team. This is accomplished by assisting in the development, organization, and control of documents and correspondence, by facilitating and communicating the results of various meetings and by coordinating human resource related activities. Strong, clear, and timely communications, both internal and external to the site, are essential to this position 


Salary Mid Range:  $50,000/yr


What You Need To Be Successful 

  • Minimum two years of experience in HR.
  • Working knowledge of Microsoft Office software.
  • Proficient in reading, writing, and speaking English.
  • SAP, a plus
  • Demonstrated ability to lead a team and work as a team member.
  • Demonstrated ability to communicate and relate to a culturally and educationally diverse workforce / customer base / community.
  • Experience in inventory control, transportation planning, and customer relations a plus.
  • Adept at managing time, adapting to changing work priorities, and efficiently managing multiple responsibilities.
  • Willing to change work schedule to meet specific job responsibilities, e.g. start earlier or later as required for efficient communication / participation in plant activities. 

Key Responsibilities 

  • Perform various administrative and clerical duties for assigned site locations and provide administrative support to plant manager and other department managers as needed 
  • Acts as a liaison to employees, answering basic questions pertaining to interpretation of Chemtrade and Human Resources benefits and policies, and direct employees to appropriate resource for additional assistance if needed. 
  • Create and maintain files for various departments at site including but not limited to; Quality/Manufacturing, EH&S and Human Resources 
  • Process timesheets and manage payroll reporting and activities for site locations. This includes tracking of hours worked, overtime, vacation / sick time and Leave of absence/ FMLA for each employee. Assist payroll with inquiries and help resolve discrepancies 
  • Coordinate new hire training, prepare new hire packets, assist employees with benefit questions and paperwork, process I-9 verifications and update Ultipro system with employee status updates. 
  • Assist HR department with Open enrollment, HR programs and policies, and with the rollout of employee wellness programs and initiatives 
  • Support recruitment function by assisting HR with on boarding, interview scheduling and other administrative duties 


Position: salaried - non exempt

Reports to: Plant Manager


CHEMTRADE is a publically traded (TSX: CHE.UN) chemical manufacturing and handling company headquartered in Toronto, Canada with 65+ locations across North America and Brazil. Chemtrade provides industrial chemicals and services to our customers in three main business segments; Sulphur & Performance Chemicals, Water Solutions and Electrochemicals. Chemtrade is a reliable industry partner to the Oil & Gas, Pulp & Paper, Water Treatment, Food & Beverage and Pharmaceutical industries and is committed to the codes and ethics of Responsible Care 14001.


We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.


Learn more about Chemtrade by visiting or follow us on Facebook.

Chemtrade is committed to fair and accessible employment practices and will, where possible, provide accommodations for persons with disabilities.




Keywords: Chemtrade, Bellingham , Admin Coordinator, Other , Anacortes, Washington

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