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Accounting Technician

Company: City of Bellingham
Location: Bellingham
Posted on: March 18, 2020

Job Description:

Accounting TechnicianPrintApplyAccounting TechnicianSalary$3,821.00 MonthlyLocationCity of Bellingham, WAJob TypeFull TimeDepartmentMunicipal CourtJob Number20-Accounting TechnicianClosing3/27/2020 4:30 PM Pacific

  • Description
  • Benefits
  • QuestionsNature of WorkClosing Date/Time: Friday, 3/27/20 4:30 PM Pacific TimeStarting salary rate is at Step 1, $3,821/month for full time positions. The current full salary range for this position is $3,821/month - $4,648/month for full time positions.This recruitment process will create a register that will be used to fill anticipated vacancies. This register will be used to fill part-time or full-time vacancies should they occur. This position is represented by a union.There is 1 current Full Time vacancy (40 hours per week) in Municipal Court.NATURE OF WORK:Prepares, maintains and posts complex financial data to general ledgers, special ledgers or other fiscal records for a departmental program or City-wide function according to generally accepted accounting procedures. Prepares annual reports and financial reports as mandated by the state. Analyzes financial record keeping systems and interprets data to recommend improvements to meet accounting objectives. Provides accounting support associated with the areas of payroll operations, budget, travel and purchase requisitions, enforcement of taxation and licensing ordinances and the collection of business and occupation taxes, processing of accounts payable and receivable, utility billing and cash receipts, department cost and performance analysis, for both City and support organization financial-related reports. Performs reconciliations, audits and analysis. May perform senior level secretarial duties.EXAMPLES OF WORK:
    • Assumes responsibility for a complex department or City-wide accounting function preparing, maintaining or verifying all related financial records and reports.
    • Prepares the annual reports and financial related reports required by state law. Compiles data from all accounting records and verifies accuracy in order to record balance, revenue and expenditures for statements.
    • Maintains full set of accounting books by compiling, recording and maintaining all financial data related to a specific fund or operation. Analyzes and prepares statement, financial related reports and other necessary information as required.
    • Interprets and enforces applicable municipal code ordinances and other related regulations; audits reportable revenues of businesses and monitors licensing.
    • Coordinates the billing, receipting and updating of account records. Classifies records and balances income and expenditures to proper accounts in accordance with coding accounting systems and City procedures.
    • Assists supervisor in preparing special reports or projects requiring extensive research, interpretation or auditing of statistical data.
    • Analyzes financial recordkeeping systems to recommend improvements to meet accounting objectives. Provides information and feedback on necessary program changes.
    • Reviews various accounts, financial summaries and statements to recommend improvements in accounting procedures or office operations.
    • Reviews accounts and records for delinquencies and initiates proceedings to meet legal requirements.
    • Assists other accounting staff by providing information or guidance on detailed procedures or accounts.
    • Performs secretarial duties including typing, editing and proofing correspondence and other materials; composes routine correspondence; serves as receptionist; schedules and arranges meetings and maintains inventories.
    • Performs other related duties as assigned.WORKING ENVIRONMENT:Work is primarily performed in an office environment with extensive work at a computer workstation. Environment includes a normal range of noise and distractions with very low risk working around and operating standard office equipment.Physical ability to perform required duties:
      • Very frequent sitting;
      • Frequent keyboarding, gripping and clicking mouse;
      • Occasional standing, walking, bending and kneeling;
      • Some telephones, collating and filing;
      • Close visual acuity;
      • Ability to communicate verbally.Additional information regarding the Court Accounting Technician (Municipal Court) position: JOB SUMMARY:The Court Accounting Technician performs complex accounting and operational support for the Municipal Court. The position is responsible for maintaining and monitoring all accounting and financial records of the court and monitoring a wide variety of functions such as criminal and traffic violations, with the authority to make adjustments and changes to all court accounts. The person in this position acts as co-administrator of the Judicial Information Systems (JIS) software system. Assists court clerks with questions and problems and provides assistance in interpreting department policies and procedures. Responds to questions from the public about court procedures and payment of court mandated fees. Also performs senior level clerical tasks.Experience and TrainingACCOUNTING TECHNICIAN CLASSIFICATION:
        • One year college vocational courses in accounting, business or related area.
        • Two years progressively responsible bookkeeping/accounting support experience utilizing computerized accounting systems and spreadsheets required, preferably with secretarial/clerical duties.
        • Accounting experience in a municipal or public sector environment preferred.
        • Experience utilizing BARS accounting system preferred.
        • Ten key by touch.
        • Ability to type at level required for specific position.
        • A combination of experience and education which provides the applicant with the knowledge, skills and abilities required to perform the essential function of the job will be considered.Necessary Special Requirements
          • Washington State drivers license with proof of good driving record for selected positions. A three-year driver's abstract will be required upon hire.
          • Employment for non-Police positions is contingent upon passing a criminal conviction and local background check.For the current vacancy in Municipal Court, the following are required:
            • Due to access to privileged information contained in Court files, candidates must pass a Police Department criminal convictions records and fingerprinting check prior to hire.
            • Must sign a confidentiality agreement with the State of Washington for access to databases.Selection ProcessYou are encouraged to print a copy of this job announcement for your reference as the process moves alongPlease ensure your application is complete and all required information has been provided. Standard completeness means all application fields (contact information, personal information, education, work experience, references, and required supplemental questions). The information provided in your application must support your selected answers in the supplemental questionnaire. Provide as much detail as you believe will fully describe your experience and training. Cover letters and resumes are not reviewed to determine if your application meets minimum qualifications. Supplemental Questionnaire responses not supported in your application will disqualify you from consideration for this position. Application Review Process:
              • Minimum Qualifications: Candidates must provide specific, detailed information so an initial determination can be made regarding your level of qualifications for this position. Applicant status will be updated on or around April 1, 2020.
              • Supplemental Question Review: The applicants that meet minimum qualifications will go through a Supplemental Question Review. Relevancy of your experience and training, together with composition, grammar, spelling and punctuation will be considered when evaluating responses. Applicant status will be updated on or around April 10, 2020.
              • The top eight (8) scoring candidates from the Supplemental Question Review will be invited to participate in an Oral Board Interview, tentatively scheduled for the week of April 20, 2020.
              • Candidates will be notified via email of Final Scores & Ranks. The final ranking of the register will be based on total scores for the following: Supplemental Question Review (40%) and Oral Board Interview (60%).The final candidates will be referred to the department for additional assessment.The Civil Service Eligibility Register will remain in effect for 6 months, or longer as established by the Civil Service Commission at a later date.Please Note: Candidates will receive updates regarding application status via email. Please be sure to check your email frequently.Equal Opportunity:Our environment is characterized by respect for cultural backgrounds, belief systems, and ethnic diversity. The City of Bellingham is an Equal Opportunity Employer and values diversity in its work force. We do not make decisions on the basis of an individual's race, religion, creed, color, national origin, sex, marital status, age (40+), disability, retaliation, sexual orientation or gender identity, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault, and stalking, use of a trained dog guide or service animal by a person with a disability, or any other basis prohibited by local, state, or federal law. All are encouraged to apply for employment.Fair Hiring Practices
                • The City provides individuals who have been arrested or convicted of a criminal offense an equal and fair opportunity to obtain employment.
                • The City will not inquire about an applicant's criminal history until after a conditional job offer has been made.
                • The City will disregard the prior arrest and conviction record of an otherwise qualified individual unless the offense is directly related to the job position for which the individual has applied.
                • The City will notify an otherwise qualified applicant about a potentially disqualifying conviction and give the applicant an opportunity to submit information regarding the accuracy of the criminal records as well as evidence of mitigation or rehabilitation, as appropriate.There are many good reasons for working at the City of Bellingham. The work is rewarding and you have an opportunity to serve your community. Another good reason is the great benefits that the City offers its employees. See our benefits section for additional information.This position is represented by the AFSCME 114 bargaining unit. Specific benefit information including Holidays, Vacation Accruals, Health, Dental and Vision Plans with cost sharing and Deferred Compensation Match can be found in the AFSCME 114 labor agreement.This position is covered by the State of Washington Department of Retirement Systems PERS plan. PERS requires mandatory employee and City contributions. Please visit the DRS website for more information on PERS.Civil Service InformationThis position is subject to the Bellingham Civil Service Commission. When a vacancy occurs, the top fifteen candidates or the top 25% of the register will be forwarded to the department for further consideration. All new Civil Service employees are subject to a one-year probationary period. A candidate may challenge the scope, content, or method of an examination or test, and a protest may be filed in writing with the Examiner within five (5) days following the date of the challenged examination. A candidate may also challenge the scoring of an examination or test, failure of the candidate on any part of an examination, or clerical error in examination results of any examination or test, and a protest may be filed in writing with the Examiner within five (5) days of notification of the challenged result. The Examiner shall consider all timely filed protests and make appropriate corrections if an error is demonstrated.Veteran's Scoring CriteriaApplicants who have been honorably discharged from active military duty may be eligible to receive veteran's scoring criteria points as provided by Washington State Law (RCW 41.04.010). Candidates who would like to claim Veteran's Preference points must include a copy of their DD214 with their application.01Do you have one year of college or vocational coursework in accounting, business or related field?
                  • Yes
                  • No02Do you have two years of progressively responsible bookkeeping/accounting support experience?
                    • Yes
                    • No03Describe your experience with responsible bookkeeping/accounting support, including experience with computerized accounting systems and spreadsheets. Please list employer(s), dates of employment and describe duties.04Or in place of the above requirements, do you have a combination of relevant education and experience that provides you with the required knowledge, skill and ability to be considered? If yes, please briefly describe.05Are you able to operate a 10 key by touch?
                      • Yes
                      • No06Do you have accounting experience in a municipal or public sector environment? This is preferred, marking no will not disqualify you.
                        • Yes
                        • No07Do you have experience utilizing the BARS accounting system? This is preferred, marking no will not disqualify you.
                          • Yes
                          • No08Describe your experience preparing data and financial reports required by law or to support operations. What was the report(s) and describe the information and steps used in preparing it.09Describe your experience analyzing and maintaining financial data.10Describe your experience working with customers or third-party agencies to balance accounts and resolve discrepancies.11Provide an example that demonstrates how you maintain accuracy and attention to detail when auditing accounts and working with collections.12Describe an example in which you managed concerns from the public or other external customers that demonstrated your ability to provide outstanding customer service. Please include the employer(s) and dates of employment where you gained the experience.Required QuestionAgencyCity of BellinghamAddress104 West Magnolia StreetBellingham, Washington, 98225Phone360-778-8228 Websitehttp://www.cob.org/employmentApply

Keywords: City of Bellingham, Bellingham , Accounting Technician, Professions , Bellingham, Washington

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